Time-Blocking Tips for Assistants

Time-Blocking Tips for Assistants

1. Block Time for Urgent Tasks

• As an assistant, you often deal with urgent or last-minute tasks. Dedicate the first hour of your day to tackling immediate priorities or responding to time-sensitive requests. Use the planner to list these tasks and assign time slots.

• Why: Starting your day with urgent tasks ensures you stay ahead of deadlines and appear proactive to your team or executive.

2. Schedule Communication Blocks

• Use specific time blocks for emails, meetings, and follow-ups. For example, check emails at 9:00 AM, 1:00 PM, and 4:00 PM instead of continuously throughout the day. Log meeting notes in the planner’s designated sections.

• Why: Structured communication prevents constant interruptions and gives you time to focus on high-priority projects.

3. Reserve Planning Time for Your Executive

• Allocate time to organize schedules, travel plans, or upcoming projects for your executive or team. Use the notes and checklist sections of your Assistant Planner to track progress and follow-ups.

• Why: A dedicated planning block ensures you’re prepared and can anticipate the needs of those you support.

Assistants, it’s time to take control of your schedule! The Assistant Planner is designed to help you manage tasks, stay organized, and support your team effectively. Ready to lighten your load? Shop now on Amazon or at https://www.shanamarie.com/shop-1.